CSSCurrent en:Legal

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Imprint

In some countries it is required that the owner or provider of a website provides certain details about himself via an 'Imprint' link on the home page of the web site or application. You can enter this data into the editor here and use the formatting functions available to design the text. Please make sure you fulfil the legal requirements of the country you operate your server in or your company resides in.

Licence Agreement

The Cryptshare licence agreement have been accepted during the installation or the first login to the Administration Interface and is the legal basis for the use of Cryptshare by you.

Terms of Use

If you enable the setting 'Users have to accept the terms of use', all users have to accept the terms of use as part of the verification process. The verification screen in the user interface provides a link that allows users to view the terms of use. Additionally, a banner will be shown in the recipient notification mail informing the user that the terms of use are accepted when downloading the transfer.

The title of the terms of use can be customized for every language to better describe its contents, for example: "Terms of Use and Privacy Notice". This will change  its occurrence in every place of the application, including the recipient notification mails.

For each installed language, you can choose whether you want to maintain the terms of use in the administration interface, or whether you want to include an external page (see below).

Use external link

Select this option if there is already a web page available for your users that contains the terms of use. To do this, enter the complete URL of the page in the text field. You can also specify how this web page is opened: Either in a new browser tab or window (depending on browser settings), or embedded in the user interface itself. The latter is a bit more comfortable for your users, but requires that the external page is suitable for embedded display.

Use own text

Select this option to store the terms of use on the Cryptshare server. The entered text is then seamlessly integrated into the user interface. Use the formatting options provided to structure and design the text.

Personal Data

The personal data removal function allows administrators to delete all personal data of a user from the Cryptshare database for the specified email addresses that are not mandatory for the operation of Cryptshare. After personal data is removed, all administrators will be notified about the affected email addresses, the date of removal and the initiator of the removal through an email. The system log offers detailed information about the deletion process. The following information will be removed by the operation:

• All occurrences of the email address in transfers.
• User Verifications
• Entries of the user's email address across all sender address books.
• All subjects and contents of transfer notification emails where the user to be deleted was the sender or recipient.
• Entries of the user's email address and eID provider data across all eID provider address books.
• All eID associated sender information.

Please note: For technical reasons, the data can only be deleted when all transfers in which the user was the sender or recipient have expired.

If there are no active transfers, the data will be deleted immediately.

If there are still active transfers, the last expiry date of the active transfers is displayed. As soon as the automatic cleanup task has been executed after this expiry date, the email address is completely deleted from the database and all administrators receive an email notification that the deletion process has been completed.

Please also note: Should the user receive or send further transfers, the time of the final deletion will be postponed until after the latest expiry date.

Effects of the Removal

Occurrences of the Email Address in Transfers

After deletion, the email address is no longer displayed in the transfer log. Instead, the placeholder "<GDPR: Data removed>" is displayed instead.

Verifications

The removal of verifications will cause all clients using the user email to lose their verification, requiring them to request a new verification again when needed.

Address Book Entries

After the removal, the user's email address will no longer appear in the address book of all senders who have addressed this user in the past.

Subjects and Contents of Transfer Notification Emails

After deletion, all subjects and contents of email notifications for which the user was the sender or recipient are no longer displayed in the transfer log. Instead, the placeholder "<GDPR: Data removed>" is displayed instead.

eID Provider Address Book Entries

After deletion, all user-related eID provider information is deleted from eID provider address books. This affects both the user's personal address book and the user's address book entries in third-party address books.

eID Sender Information

After deletion, all eID sender information for this user will be deleted.

Transfers

Transfers will not be removed. All active transfers for and by the user will still be available.

Usage

1. Enter the email address(es) of the users you want to delete personal data of.

1. A modal dialogue appears, asking to confirm the removal. Click 'Yes' to confirm the deletion.

1. After the operation was executed a notification message will appear informing about the result of the deletion, and a notification email will be sent to all administrators of the Cryptshare Server.

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